Data Subject Rights form | Oxfordshire County Council

Data Subject Rights form

How to request or amend personal information held by the council.

You can request one of the following:

  • access to your personal information
  • change inaccurate personal information
  • request the council to delete your information
  • request the council to restrict the processing of your information
  • request personal information provided in a portable format
  • object to the processing of your personal information
  • rights in relation to automated decision making and profiling
  • withdraw consent.

Proof of authority

If you are asking for information about someone else you must upload written evidence that you have the authority to act for that person. It can include proof of guardianship and power of attorney. If you do not have this contact your solicitor. Copies can be accepted if they are countersigned by a solicitor.

Proof of identity

Evidence of your identity and address must be provided by supplying scanned originals or certified copies of at least two official documents. This must also be provided for the person about whom information is required and the person making the request if they are different.

  • Proof of identity – birth certificate, current driving licence or passport identification page
  • Proof of address – current driving licence, utility bill, bank or credit card statement (less than three months old)

What is acceptable

We accept scanned original documents however, we reserve the right to request to see the physical original documentation in some cases. All original documents will be returned.

What is not acceptable

We do not accept a driving licence and passport together. One of the documents must show your current address.

Details of the person the personal information belongs to

Details required

It will help speed up the process if you tell us the period for which it is required. Please also try to name the service of the council that you think might hold the information.

Period of time to be searched

 

Change inaccurate personal information

Please describe the inaccurate personal information

 

Request the council to delete your information

Please tell us what you would like us to delete

 

Request the council to restrict the processing of your information

Please tell us how you want us to restrict the processing of your information

 

Request personal information provided in a portable format

Please tell us which information you would like us to provide in a portable format

 

Object to the processing of your personal information

Please tell us why you object to the processing of your personal information

 

Rights in relation to automated decision making and profiling

Please let us know which decision you do not want to be made automatically, or which automated decision you wish to be reconsidered.

The information you require

Let us know if you are looking for something specific in your records and/or which of your files you wish to see.

Your details

Proof of identity and address upload

Files must be less than 50 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
Files must be less than 50 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
Files must be less than 50 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
Files must be less than 50 MB.
Allowed file types: gif jpg jpeg png pdf.
Files must be less than 50 MB.
Allowed file types: gif jpg jpeg png pdf.

 

How we use your data

In this form, we ask for some personal information (such as name, address, postcode) in order to fulfil your request. This information is held securely and is only used to provide you with the service you have requested. Any processing of your information is carried out in line with the requirements of current data protection legislation. Further details about how we process personal data can be found in our Privacy notice.

 

Last reviewed
24 May 2018
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