Pension scheme forms for employers | Oxfordshire County Council

Pension scheme forms for employers

Templates, forms and spreadsheets for employers to administer the LGPS

LGPS 2014 and your role

The LGPS 2014 requires employers to take a more active role with scheme members - their employees.

We provide template formats for you where the regulations require the employer to take the lead in providing or collecting information.

Otherwise please use our general forms.

MARS administration report

All employers must submit their pension’s data monthly within the deadlines.

Both reports should be returned to   

Deadline for these reports is before 19th of the month following the deduction of contributions. 

Template letters and forms issued by employers

New starters

Contribution flexibility

Members’ elections into the 50/50 section and to return to the main scheme- for each template add in your own logo and contact details before sending to your employee.  After taking the requested payroll action, send fully completed forms to Pension Services.


Add in your own logo and contacts. Personalise these letters by adding in other details about your employment arrangements for taking unpaid leave.

  • Absence 1 (docx format, 764Kb): to alert employees that a period of unpaid leave could have an effect on their pension and they need to take their own steps.
  • Absence 2 (docx format, 767Kb): template letter to issue on return to work. Gives employee all the information they need to get a quote and application form using the interactive tool on
  • Please direct members and general enquiries about costs of reinstating lost pension to the national website

Flexible retirement

Add your own logo, adjust to suit your policy statement and process, personalise the form to enable your employees to ask you to consider flexible retirement. More information about flexible retirement.

Death in Service

Full details about the process and background information for employers

General forms

Monthly spreadsheets MARS

For full details and guidance about the MARS return 

End of year routines

Guidance, details and the latest template with information on timetable changes.

Ill-health retirements

Remember: the two years vesting period before ill health retirement pension. Always check with Pension Services for previous qualifying membership which may be counting towards the vesting period.

More information for employers about the ill health process

After the award of a Tier Three Ill Health Pension, use this certificate for the review at 18 months. 

When considering the request from a former employee with a deferred pension for an early payment due to ill health, please contact Pension Services for a copy of the appropriate certificate.  We will need to know when the person left the LGPS. 

Alternative formats

If you need alternative formats of this information, please contact Pension Services in the first instance.

Last reviewed
10 April 2018
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