Subject Access Request (SAR) form | Oxfordshire County Council

Subject Access Request (SAR) form

Request a copy of personal information held by the council.

Proof of authority

If you are asking for information about someone else you must upload written evidence that you have the authority to act for that person. It can include proof of guardianship and power of attorney. If you do not have this contact your solicitor. Copies can be accepted if they are countersigned by a solicitor.

Proof of identity

Evidence of your identity and address must be provided by supplying scanned originals or certified copies of at least two official documents. This must also be provided for the person about whom information is required and the person making the request if they are different.

  • Proof of identity – birth certificate, current driving licence or passport identification page
  • Proof of address – current driving licence, utility bill, bank or credit card statement (less than three months old)

What is acceptable

We accept scanned original documents however, we reserve the right to request to see the physical original documentation in some cases. All original documents will be returned.

If you are sending in copies of your original documents, these must be certified by a professional person or someone well respected in your community (Of good standing).  For further information see GOV.UK.

What is not acceptable

We do not accept a driving licence and passport together. One of the documents must show your current address.

The fee

The fee is £10. Once you have completed your online form please make your cheque or postal order payable to 'Oxfordshire County Council', and write your name and address on the back. Please do not send cash. Once we receive the application and £10 fee, you will receive a full response and files held on you within 40 days.

Details of the person on whom information is being requested

Details required

It will help speed up the process if you tell us the period for which it is required. Please also try to name the service of the council that you think might hold the information.

Period of time to be searched

Give details if the person lived at different addresses during this period.

The information you require

Let us know if you are looking for something specific in your records and/or which of your files you wish to see.

Your details

Proof of identity and address upload


Files must be less than 50 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
Files must be less than 50 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
Files must be less than 50 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.

The personal information you provide on this form will only be used by the council for the purpose of locating any information that you are requesting access to. By submitting this application form you are consenting to us using information provided for this purpose. After completion the information will be retained for a period of two years.

We will not process your application until we have received your payment of £10.00. If the fee is not paid the SAR will not be processed, unless there are exceptional circumstances.

Last reviewed
18 December 2017
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