Online school applications | Oxfordshire County Council

Online school applications

How to apply for a school place online.

A guide to online school applications

Applying for a school place online is simple, fast and secure. Make sure that you have read all the advice and information before you start. You can use this system to apply for Reception and Year 7 places. For all other applications read our Transferring and moving school page

A guide to online school applications

The video below briefly takes you through applying online.

Read video transcript

Title: A guide to online School applications

applying online is easy, convenient and secure


Getting Started

Before you fill in an application form online we recommend that you visit the school you want your child to attend.

You can do this by contacting the school directly to arrange an appointment

When you apply for a school place you will need the following:

Your childs date of birth

The names of the schools you wish to apply for. We highly recommend that you select 3 preferences

An email address in order to receive a response and

Your unique identifier number. This can be found in the letter we sent you

If you don’t have the unique identifier number you can still submit your online application

How to complete the online form

Go to click online applications and then apply online.

Before you start your online application you will need to register.
Do this by clicking on register now button and then enter your personal details.

When you register your password must contain at least 6 characters 2 of which must be numbers.

When you have completed the registration process we will send you an acknowledgment email.

Once you have registered you can log in using your email address and password.

and now that you have logged in you can start to make a new application for a school place.

Click the new application link and start to complete the form.

You can save your application and return to complete it at any time up to the admission deadline.

Once you are happy that all the information is correct press submit.

You can even edit a submitted application but you must then resubmit the form.


After you have applied what happens next

Once you have submitted your application we will process it and will contact you with an offer of a school place.

You will receive a letter and an email providing you with information on how to accept or reject the offer.

You can accept or reject your place online.
All dates and deadlines can be found on our School Admissions webpages at

If you are not offered the school that you wanted you can place your child on a waiting list.

We strongly advise that you accept the place we have offered to ensure your child has a school to go to in September.

If your child has special circumstances such as a statement of special educational needs then please read the information on our website.

Remember applying online is easy, convenient and secure.

I want to apply online for:

Reviewing an application

You do not need to complete the application process in one go. The online admissions system saves at each stage of your application so when a new screen is loaded you returned to later for completion. To complete a previous application click on the 'View or Edit Existing Applications' button. You will be taken to the existing applications page showing you a list of applications you have previously started and/or completed.

If you edit an application that you have already submitted, you must re-submit the application.

Voluntary aided schools, foundation schools and academies

Some voluntary aided, foundation and academies require supplementary information. This should be obtain from the school and used in addition to your online application.

Online admissions FAQs

What is the UID and do I need it?

The UID or Unique Identifier is a 16 character code used to identify your child. If your child is already registered at one of our schools then we will send this code to you during August. If you don't have one or have lost it you can still apply online just remember to click the NO UID button during the application process.

What if I don't have an email address or internet access but want to apply online?

You can use any internet-enabled computer to apply online, for example in a library. You can also create a free email address, for example using hotmail, googlemail or yahoo. The government has provided a website at Silversurfersclub. Here you can register for an email account which you can then use to apply online.

Am I more likely to get the school I want if I apply online?

No. Your submitted application will not be looked at until after the closing date. It will be considered alongside all other applications which were submitted online or on paper by that date. Online applications are not looked at more or less favourably than paper applications and are not offered on a first come first served basis.

Do I need to apply online as soon as possible?

No. There is no need to apply online as soon as the website opens early September. Many people will try to use the website on that day and so access will be slow. It is important that you submit your application by the closing date, but places are not offered on a first come first served basis.

Do I need to apply online and fill in a paper application form?

No. You do not need to do both. However, some church (voluntary aided) schools require supplementary information which can be obtain from the school.

I have typed in the UID and Date of Birth and I get an error message

Check that you have typed the UID correctly and in upper case. Sometimes letters and numbers can be mixed up. When we send the UID the numbers are bold and the letters are not. If this still does not work contact Schools Admissions Team and we will try to help you. In certain rare cases we may have an incorrect date of birth for your child.

Can I change my preferences if I apply online?

Yes. You can make any changes you like until the closing date. If you make changes to any part of the application you will need to re-submit it.

What if I don't receive the confirmation email after I submit the application?

Log in and check that the status of the application is submitted. This is very important as applications which have not been submitted by the closing date cannot be considered. If it is submitted and you have not received a confirmation email contact Schools Admissions Team.

How will I be notified of the outcome of my application?

If you apply online, we will automatically email you on notification day to tell you which school we have offered your child. We will write a full explanatory letter which will be sent out by second-class post on the same date.

You will also be able to log in on this date to view the information online.

Will I still get a letter offering a school place?

Yes. Regardless of whether you applied online or not, you will receive a letter providing further information about the school we have offered and what you need to do next.

Can I appeal online if I don't get the school I want?

Visit the appeals pages for more information about lodging an appeal.

What if I forget my password?

When you create a login for the first time, you are asked to create a password. The password must be between 6 and 20 characters and must contain at least two letters and at least two numbers and is case sensitive. It cannot contain special characters, e.g. &, _, #, %. You should choose something memorable, and perhaps write it down as you might want to use it to apply for another child in a future year. When creating your login you also must provide an answer to a secret question. You can select which question you want to answer from a drop-down list (e.g. ‘Maiden name of mother’, 'Place where you were born', 'The name of your first pet', 'Your favourite colour', 'Your favourite film', 'Your most memorable holiday'). You will need to remember this information in case you need to reset your password.

If you forget your password, you can use the ‘Forgotten password’ facility on the website which asks for your email address. It then shows you your secret question and asks for the answer. Once you have provided this information correctly, a website link is emailed to you. This link takes you to the ‘Choose a new password’ screen, where you will be able to type in a new password.

Because of the security settings provided by our software supplier, we cannot reset passwords for you or send out a password via email.

What if I don't receive the registration or password reminder email?

Check your spam, junk or deleted items folder first. We recommend that you add to your email address book. This will prevent our emails being stopped by spam filters.

What happens if my email address changes?

As long as you have not previously registered your new email address with our online system, then you will be able to change your email address.

You must login using your old email address and password. If you cannot remember the password then you can reset it using the ‘Forgotten password’ option.

Late applications

If you did not apply in time and have not yet made an application you will need to complete a paper application as soon as possible. You should also explain why you were unable to make the application on-time.

Last reviewed
18 May 2018
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